AI Tools to Refine and Improve Your Email Message
AI tools have made email writing easier than ever. These AI-based tools help you refine and improve your email message to make it look more polished and impactful. However, there are several AI tools available on the internet. It makes it difficult to determine which tools are helpful and which are not.
We have shortlisted some AI tools that are helpful in refining and improving email messages. Read the article till the end, as we have discussed every AI tool with great attention to detail.
3 AI Tools To Refine and Improve Your Email Message
Below, we have shared three AI tools to refine and improve the email message effectively.
Sentence Rewriter
A sentence rewriter is a tool that will help you refine sentences for better clarity and engagement. Sometimes, emails may contain lengthy and awkward sentence structures, which makes it hard to understand the context and content of the sentence. AI-based rewriting tools can instantly rewrite the content while maintaining the original meaning which ensures that the output is professional and smooth. To help you get a better understanding of how this sentence rewriter helps in ensuring that the email sounds professional and is written smoothly. As input, we have entered some awkwardly phrased sentences from an email in the tool, and the output is shared below.
Source: https://www.summarizer.org/sentence-rewriter
It is clear from the attachment how efficiently the tool has rewritten the sentences. It has generated several variants of the sentences, allowing you to use the one that aligns with your requirements. This way, you can also enter any text from your email and rewrite it for improved clarity and engagement.
However, the tool can only rewrite 1,3, and 5 sentences at once, which means you might need to carry out a few attempts to get the whole email re-written if it is longer than 5 sentences. You must also review the output once to ensure that the tool has not misinterpreted or missed any part of the text.
Grammar And Spelling Checker
Proper grammar and spelling are important, especially when the email is written for professional purposes. Manually checking the spelling and ensuring the grammar of the email can be a time-consuming and arduous task.
This is where AI-based grammar and spelling checkers are helpful. These tools automatically detect and correct grammatical errors, spelling mistakes, and incorrect punctuation in the content. This instant and automatic checking ensures that your content is free from errors.
For a better understanding of how online grammar and spelling checkers help you ensure quality and professionalism in the content, we have shared a pictorial demonstration below. As input, we have entered an email in the tool; see the results in the image below.
Source: https://www.prepostseo.com/grammar-checker
As it can be clearly seen in the pictorial demonstration, the tool has highlighted the grammatical and spelling errors in the content. The best part of using this tool is that it suggests the corrections as well, which helps to instantly correct the mistakes. Occasionally, the tool might go wrong with the suggestions, so in such a case, you must revise the process to get improved results.
Readability Enhancer
Enhancing the readability of the email is also quite important. Using a readability enhancer such as Hemingway helps you ensure that content is easily understandable and accessible to a wide audience. These AI-based tools help you identify complex sentences and passive voice. They also suggest changes to improve clarity and engagement.
The use of a readability enhancer helps you reduce jargon and makes the message more accessible. These readability enhancers also enhance engagement by improving sentence flow and structure. For a better understanding of how these readability enhancers help you enhance the readability of the content, refer to the pictorial demonstration below to see how they work.
Source: (https://hemingwayapp.com/)
As you can see in the demonstration, the tool has highlighted the email under different levels, such as hard sentences, very hard sentences, and simpler alternatives. The readability of the content is also shown by the grade the tool shows upon entering the email.
However, if you feel like any of the tool's suggestions are vague, you might skip it or revise the process to get better results.
Final Talk
The use of AI tools to refine and improve your email messages has become a quite common task. The use of these tools ensures that they are clear, professional, and engaging. AI tools like sentence rewriters, grammar and spelling checkers, and readability enhancing tools are helpful for improving language for better understanding.
Using these tools in your writing process will help you write more effective and polished emails. However, it is important to review the final email once to ensure that it aligns with your intended tone and message.
